This is a manual about how to set up a PTO/Booster group
This manual provides step-by-step guidance for establishing and operating PTO and Booster groups within Forest Hills Public Schools. It covers legal formation, nonprofit status, bylaws, bank accounts, internal controls, budgeting, fundraising, and financial reporting. The document also includes appendices with templates and scenarios for tax compliance, insurance, facility use, and recordkeeping.
Key requirements include annual renewal, board-approved budgets, collaboration with district administration, and strict financial controls to maintain tax-exempt status. Groups must follow specific procedures for fundraising, disbursements, and fund management to ensure compliance with IRS regulations and district policies.
Submit a formal application to the school’s Principal or Athletic Director with an endorsement by a coach, teacher, or other faculty member.
Fundraising dollars must be allocated objectively, avoiding private benefit; cash should be counted by two people, and proceeds should be remitted by check.
Maintain a fund balance equal to 5-10% of annual expenses; up to 10% is allowed for large future purchases with council approval.
Two to four board members should have check signing authority, but they should not prepare bank reconciliations.